Guidance & Training

Processes       

Sign up for CALATERS (State of California Travel System)   [Minimum 2 weeks prior to travel]

  1. Fill out CALATERS Enrollment Form
  2. Send or deliver form to daniel.williams@cacadets.org (Bldg 1402, CSLO)
  3. Wait for 3-5 days for Comptroller to input you into the system
  4. Meanwhile...
    1. Review "How to Travel" brief
    2. Download the Trifold Travel Tips (You'll need this when filing vouchers)
    3. Review this Pay and Travel Policy Memo (Travel policy at bottom)
  5. Sign up in CALATERS
    1. Update your computer with the current version of JAVA
    2. Go to CALATERS and select the "CALATERS Global" Link
    3. NOTE: There's a lot of good information on this page for troubleshooting.
    4. Select "New User Registration" and follow the prompts
    5. Set your profile up with Deborah Shuford as your default travel approver.

Submit a Travel Request (Authorization)   [Minimum 2 weeks prior to travel]

  1. Submit Travel Orders Request Form
  2. Submit Request for Rental Vehicle (If transporting Cadets or AGI) to operations@cacadets.org (ATTN SSG Ryan Rogers)
  3. Submit Short-Term Vehicle Justification Form (If any vehicle larger than Intermediate size is required)

Submit a Travel Expense Claim (All travel, even if you dont want to be reimbursed, must have a travel claim filed) (In addition all submitted travel claims must have travel orders)   [File within 30 days of travel]

Failure to submit a travel expense claim for executed travel will prevent future travel authorizations.

  1. Collect all your Required Documents
    1. Rental Car Receipt (even though you didn't pay for it)
    2. Gas (only fuel for a rental car-POVs are reimbursed by mileage rather than fuel)
    3. Lodging Receipts (Must show zero balance)
    4. Mapquest and Enterprise "Trip Optimizer" printout of traveled route if filing POV mileage.
    5. Food receipts are a good idea, but not required to submit.
    6. Travel Orders (Request before any scheduled travel is to take place) 
  2. Sign in on CALATERS  and complete a Travel Reimbursement Claim following Trifold Travel Tips
  3. Select Deborah Shuford as the approval official.
  4. Print claim, sign it, and mail it with receipts and travel orders to:
    California Cadet Corps HQ
    ATTN: Deborah Shuford
    10 Sonoma Ave BLDG 1402
   Camp San Luis Obispo, Ca 93405

Log-On Problems

  • Forgot your Username:
    • Your username is "dm"+first initial+last name (See Picture)
  • Forgot your Password:
    • Go to CALATERS
    • Select "Click Here for Assistance" and new password will be emailed to your email account with which you registered

 

Special Circumstances